Job Description

WORKPLACE OCCUPANCY & SPACE PLANNER – CORPORATE REAL ESTATE

Location: Gaithersburg & Rockville, MD
Salary: $70,000–$90,000 Annually
Employment Type: Full-Time
Work Arrangement: Primarily Onsite | Occasional Remote Flexibility
Schedule: Some Evening/Weekend Availability for Special Projects
Industry: Corporate Real Estate | Facilities Management | Workplace Strategy
Key Skills: Advanced Excel, Occupancy Planning, Space Analytics, CAFM/IWMS
Benefits: Medical, Dental, Vision, 401(k) Match, PTO & Sabbatical

POSITION OVERVIEW

Our client is seeking a detail-oriented Workplace Occupancy & Space Planner to support space planning, occupancy analytics, and workplace strategy across a large corporate campus serving more than 5,000 occupants .

This opportunity is ideal for someone with experience in corporate real estate, facilities management, or workplace planning who enjoys working with data, optimizing office space, and coordinating with multiple departments.

You'll manage occupancy information, forecast space requirements, develop planning strategies, and support office relocations and workplace improvement projects.

WHAT YOU’LL DO

• Maintain accurate occupancy data , including employee headcount, seating capacity, departmental allocations, and space assignments.
• Analyze space utilization, occupancy trends, and workplace capacity to identify opportunities for improvement.
• Develop reports, dashboards, and capacity analyses using Microsoft Excel, Power BI, and related tools .
• Support headcount forecasting, space demand modeling, and long-term occupancy planning.
• Create block-and-stack plans , departmental seating strategies, and space allocation scenarios.
• Maintain floor plans and workplace records within CAFM/IWMS systems .
• Collaborate with Facilities, Corporate Real Estate, HR, IT, and business leaders on workplace planning initiatives.
• Coordinate office relocations, departmental moves, and space reconfiguration projects .
• Conduct onsite space verification to ensure occupancy records and floor plans remain accurate.
• Support workplace optimization initiatives across multiple corporate buildings.

WHAT YOU’LL BRING

• Experience in workplace occupancy planning, corporate real estate, facilities management, space planning, or a related field .
• Advanced Microsoft Excel skills , including pivot tables, formulas, lookups, and data analysis.
• Experience with occupancy reporting, space utilization analysis, and capacity planning.
• Understanding of headcount forecasting, space allocation, and block-and-stack planning .
• Familiarity with CAFM/IWMS platforms or workplace management systems.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and stakeholder coordination abilities.
• Ability to manage multiple projects, deadlines, and priorities in a corporate environment.
• Availability to work primarily onsite in Gaithersburg and Rockville, MD , with occasional evening or weekend support for workplace moves and special projects.

PREFERRED EXPERIENCE

• Experience with Power BI , reporting dashboards, and data visualization.
• Familiarity with AutoCAD, Revit, Archibus, Planon, Serraview, iOffice , or similar workplace planning platforms.
• Experience coordinating corporate office relocations or workplace reconfiguration projects.
• Knowledge of workplace strategy, hybrid work environments, and space optimization .
• Experience with SQL, Power Query, or reporting automation.
• Education in facilities management, corporate real estate, architecture, business analytics, or a related field.

COMPENSATION & BENEFITS

• $70,000–$90,000 annual salary.
• Medical, dental, and vision insurance.
• 401(k) with company matching opportunity.
• Paid time off and birthday leave.
• Paid volunteer time.
• Two-week sabbatical after five years of service.
• Short-term and long-term disability coverage.
• Professional development and career growth opportunities.
• Occasional work-from-home flexibility.

WHY JOIN?

• Support workplace planning and strategy for a large corporate campus with more than 5,000 occupants .
• Make a measurable impact through space optimization, occupancy analytics, and workplace improvements .
• Collaborate with experienced professionals across Corporate Real Estate, Facilities, HR, and IT.
• Gain exposure to complex, multi-building workplace planning and relocation projects.
• Enjoy competitive compensation, comprehensive benefits, and unique perks including birthday leave, volunteer time, and a two-week sabbatical .

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